Schedule a meeting

Scheduling gives you an invite link right away, so you can send it before the meeting starts.

Schedule a meeting#

1. On your Meetings page, find Schedule and select Plan for later.
2. Choose Schedule.
3. Enter a Meeting title, a Date, a Start time and a Duration. The time zone is shown under the time — select change to use a different one.
4. Under Who can get in, choose Waiting room, Open join or Signed-in only.
5. Optionally set a Passcode of 6 or more characters.
6. Select Schedule meeting.

Pick a time at least 5 minutes from now.

When you see You're all set, copy the Invite link or select Copy invitation, and send it to the people you're inviting.

Add it to a calendar#

Select Add to calendar to download a calendar file you can open in most calendar apps. People you invite can also select Add to calendar on the invite page.

Before the meeting starts#

The invite link works as soon as you create the meeting. If someone opens it early, the page shows when the meeting starts and opens the room automatically once you start it.

Your scheduled meetings appear under Agenda on your Meetings page. Desktop apps also remind you 5 minutes before a scheduled meeting starts.

Start a scheduled meeting#

When the start time arrives, select Start on the meeting in your Agenda.

If you don't start it on time, the meeting is marked Missed — still startable. You can still start it for a few more days — the row shows how long.

Reschedule#

1. Open the meeting's More actions menu.
2. Choose Edit.
3. Change the details and save.

Cancel#

1. Open the meeting's More actions menu.
2. Choose Cancel meeting and confirm.

The invite link stops working for everyone you sent it to. Choose Copy cancellation note to let people know.

You can cancel a meeting only before it has run for the first time. After that, the menu offers Remove from my list instead, which also deletes the meeting's participant list and saved files for everyone. This can't be undone.